As a travel manager, or the person responsible for making sure that your travelers get to destinations near and far – with little advanced notice, the words “Last Minute” should precede the description of every responsibility and task we use to define our jobs.
As professionals, you know that the only way to accommodate a traveler’s last minute plans – so that their expectations are met – is by knowing what their preferences are and having preferred relationships in place with a limited number of suppliers that are as equally familiar with your traveler’s needs and your corporate policy and requirements. A well-documented traveler and corporate profile are often the most important tools travel planners/bookers have at their disposal.
In addition to up-to-date, complete profiles, there are other things that you might want to take advantage of to help you better manage what can be a very stressful activity: finding last minute air, hotel and chauffeured ground transportation reservation confirmations for your constituents, no matter how much, or how little, time you have.
One of the keys to any trip is getting your traveler to/from the airport for all of their arrivals and departures. Never mind getting them to/from their home airport, what about each of their destinations? The key to being able to pull qualified, vetted chauffeured transportation providers out of thin air on a tight schedule is by using your preferred vendor to book all segments of the traveler’s trip. Your chauffeured ground transportation partner knows the best companies in each local market, they also know what your traveler prefers and what your corporate policies and mandates are.
Most importantly, providing your traveler with a single telephone number – regardless of where they are – for service 24/7, you can eliminate out-of-policy bookings and ensure that your traveler is traveling in a late model, safe, licensed and insured vehicle. There are no shortcuts in ground transportation management. Find a partner that understands that KNOWING that a fleet is safe, reputable, authorized to provide service and properly insured against risk. Not only that, they will provide guaranteed reservations, email immediate confirmations and monitor the traveler’s trip from beginning to end.
Royal Coachman offers all aspects of ground transportation, from limo service to airport shuttle service and mini bus rentals. Give us a call today for your ground transportation consultation.
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